Hotel Kaiserhof Ravensburg

Group Reservations
(from 8 reservations per hotel)

When you make a purchase with HMI, you agree to accept these Terms and Conditions.

1. Deposit Requested

- Upon confirmation of booking, a deposit corresponding to 50% of the total cost of your reservation is requeted to secure your room block.
- Before 01/02/2026 , an additional payment will be requested to reach 100% of your room block.

Please kindly note that some hotels may require a minimum stay. In such cases, this will be indicated in the room rate section of the hotel.

Your reservation will not be confirmed until the full amount in cleared funds for the reserved rooms is received by HMI. In case the requested deposit is not received at the date scheduled, only the nights/rooms paid will be confirmed to the hotel, the nights/rooms unpaid may be released back into the booking system for resale.

Please note that the local taxes or any extras will have to be paid on site upon check-out.

2. Accommodation Cancellation Policy

Accommodation cancellations must be communicated to HMI in writing via email at the following address: AERO26housing@hotelmanagementintl.com. Cancellation charges may apply as stipulated below:

• From the reservation date until 15/01/2026, 50% of the rooms reserved per night, per hotel, can be cancelled without penalty after deduction of management fees. A 100% cancellation penalty will be kept for any additional

• From 16/01/2026 to 13/02/2026, 30% of the initial number of rooms reserved per night, per hotel, can be cancelled without penalty. A 100% penalty fee will be kept for any additional night/room cancelled.

• From 14/02/2026 to 13/03/2026, 10% of the initial number of rooms reserved per night, per hotel, can be cancelled without penalty. A 100% penalty fee will be kept for any additional night/room cancelled.

• From 14/03/2026, a 100% penalty fee will be kept for additional night/room cancelled. You are committed to pay for all the nights/rooms reserved.

In any event, cancellation fees cannot be used to credit another booking or another night and are non-refundable.

Rooms that are left unoccupied 48 hours after the check-in date will be released back to the Hotel and no refund will apply.

Name changes are without restrictions.

3. Accommodation Invoicing Process

• HMI collects deposits for all reservations. 
• Payments will then be transferred in full to the relevant Hotel(s).
• You will receive an accommodation confirmation upon receipt of the full payment. You will be provided with an official invoice from HMI for your accommodation at the end of the event.